Application timeline

Every case is a little different, but most journeys follow a similar sequence. Use this as a practical checklist, not a stopwatch—processing times, appointment availability, and employer steps vary.

Snapshot — the big picture

Before we dive into the details, here’s how the flow typically looks end-to-end.

1. Offer accepted → confirm sponsor licence & role details.
2. CoS assigned → employer issues a Certificate of Sponsorship.
3. Prepare documents → passports, English proof, TB (if required), etc.
4. Submit application → pay fee/IHS and complete the online form.
5. Identity step → biometrics at a centre or using the ID Check app.
6. Decision → receive outcome; passport returned or eVisa updated.
7. Travel to the UK → enter on vignette/eVisa; start work when permitted.
8. After arrival → settle practicalities and keep records for ILR.

Stage 1 — Offer accepted & sponsor check

Start by locking down the essentials with your employer. Small clarifications now prevent big delays later.

• Sponsor licence: confirm the employer is licensed to sponsor your route.
• Role details: job title, occupation code, hours, location(s), and salary package.
• Start date reality check: agree a realistic start date that allows time for the visa steps.
• Relocation support: ask what costs (if any) they cover—fees, IHS, flights, temporary housing.

Stage 2 — Certificate of Sponsorship (CoS)

Your sponsor creates and assigns a CoS once you meet route rules. You’ll need these details for your application.

• CoS contents: occupation code, salary/hours, start date, work address(es), and unique CoS number.
• Accuracy matters: your application must match the CoS (names, dates, salary).
• Timing: you generally apply after the CoS is assigned; check any route-specific windows.

Stage 3 — Prepare documents

Gathering evidence early prevents last-minute scrambles and resubmissions.

• Passport(s): current passport plus scans of recent passports if available.
• English proof (if required): approved test result or ECCTIS degree confirmation.
• TB test (if applicable): only required for certain nationalities applying from specific countries.
• Civil status/relationship docs (if dependants apply): marriage/partner certificates, birth certificates.
• Employer support letters (if needed): brief confirmations for business travel history or role context.
• File hygiene: create a folder and name files clearly (e.g., passport.pdf, degree-ecctis.pdf).

Stage 4 — Online application, fees & IHS

The online form collects personal details, travel history, and sponsorship information. Take your time and keep it consistent.

• Form: complete the route-specific application and double-check spellings and dates.
• CoS number: paste it carefully; it’s easy to mistype.
• Fees: pay the visa fee, and for many temporary routes, the Immigration Health Surcharge (IHS).
• Copies: save a PDF of your answers and payment confirmations.

Stage 5 — Identity step (biometrics / ID app)

How you verify identity depends on nationality, route, and the system used in your country.

• Biometrics at a centre: fingerprints and photo, plus document checks (upload in advance if required).
• UK Immigration ID Check app: some applicants complete identity from home via the app.
• Appointments: book early in busy seasons; travel only after this step unless rules say otherwise.

Stage 6 — Waiting for a decision

After biometrics or the ID app step, your application is considered. Timings vary.

• Service levels: Standard, Priority, or Super Priority may be available depending on where you apply.
• Travel caution (in-country apps): leaving the UK (or the Common Travel Area) can be treated as withdrawing an in-country application—check your route’s rules before travelling.
• Communication: watch your email (and spam folder) for any requests for more information.

Stage 7 — Decision & passport/eVisa

Outcomes are sent digitally; if a passport was taken, you’ll be told when/how to collect it.

• If a vignette is issued: it allows entry within a set window; follow instructions precisely.
• If eVisa applies: ensure your passport details are linked to your UKVI account and you can sign in.
• Start date coordination: confirm onboarding plans with your employer once you have the outcome.

Stage 8 — Travel to the UK & first week checklist

Arriving prepared makes everything smoother and sets you up for later ILR documentation.

• Border prep: carry status details (eVisa sign-in info or vignette), CoS/job letter, and accommodation plans.
• Settle essentials: open a bank account, register with a GP, arrange NI number if needed.
• Record keeping: keep payslips and employment letters; track all future travel dates and reasons.

Variations & delays (what to expect)

Not every case is linear. Build buffer time so surprises don’t break your plans.

• Additional checks: complex travel histories or documents can prompt extra queries.
• Appointments: limited slots can push timelines; check multiple centres if allowed.
• Document re-scans: if a file is unreadable, re-upload promptly with a clearer version.
• Employer changes: if the start date must slip, keep CoS and application details aligned.

Practical timeline tips

These tips help you plan without relying on fixed “promised” durations.

• Work backwards from a realistic start date and leave contingency for appointments and decisions.
• Keep everything consistent across the CoS, application, and documents.
• Avoid non-essential travel during sensitive stages, especially for in-country applications.
• Save everything (PDFs of forms, receipts, confirmations) — priceless when you need to cross-check.

FAQs

Information only — not legal advice. Always verify current rules on official guidance, and consider speaking to an OISC-registered adviser for complex scenarios.